Top 50 Excel Shortcut Keys

Overview of Microsoft Excel

Data in Excel is in the form of rows and columns. Excel is commonly used to record and analyze data, perform mathematical operations, and visualize structured data in charts and graphs. Finally, another important application of Excel is that it helps in automating tasks through excel macros. 

To perform the tasks mentioned above quickly, Excel has a set of shortcuts. Various operations can be achieved with a few simple keyboard strokes. Let’s dive deep into the Excel shortcuts that can help us work better on an Excel spreadsheet.

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What are Excel Shortcuts?

Excel supports a plethora of keyboard shortcuts that help you work efficiently and increase productivity. Instead of accessing the toolbar with a mouse, two or three keystrokes are used to perform significant functions. Isn’t that easier and time-saving? Using Excel shortcuts drastically increases the speed, and thus reduces work-time. 

In this article, we have categorized 50 Excel shortcuts based on their operations. First, we will look at the workbook shortcut keys.

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Workbook Shortcut Keys

In this section, we will understand the basics of operating a workbook. We will learn how to create a new workbook, open an existing workbook, and save a spreadsheet so that you don’t lose any data or calculations that you have done. We will then go through how you can toggle between several different sheets in a workbook. 

	Description	Windows Excel Shortcuts	MacOS Excel Shortcuts
1.	To create a new workbook	Ctrl + N	Cmd + N
2.	To open an existing workbook	Ctrl + O	Cmd + O
3.	To save a workbook/spreadsheet	Ctrl + S	Cmd + S
4.	To close the current workbook	Ctrl + W	Cmd + W
5.	To close Excel	Ctrl + F4	Cmd + Q
6.	To move to the next sheet	Ctrl + PageDown	Fn + Down Arrow
7.	To move to the previous sheet	Ctrl + PageUp	Fn + Up Arrow
8.	To go to the Data tab	Alt + A	Alt + D
9.	To go to the View tab	Alt + W	Alt + W
10.	To go the Formula tab	Alt + M	Cmd + Option + F

Those were the Excel shortcuts that can help you navigate through your spreadsheet. Once the workbook creation is done, the next key step is cell formatting.

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Cell Formatting Shortcut Keys

A cell in Excel holds all the data that you are working on. Several different shortcuts can be applied to a cell, such as editing a cell, aligning cell contents, adding a border to a cell, adding an outline to all the selected cells, and many more. Here is a sneak peek into these Excel shortcuts.

	Description	Windows Excel Shortcuts	MacOS Excel Shortcuts
11.	To edit a cell	F2	Cmd + U
12.	To copy and paste cells	Ctrl + C, Ctrl + V	Cmd + C, Cmd + V
13.	To italicize and make the font bold	Ctrl + I, Ctrl + B	Cmd + I, Cmd + B
14.	To center align cell contents	Alt + H + A + C	Cmd + E
15.	To fill color	Alt + H + H	Cmd + Option + H
16.	To add a border	Alt + H + B	Cmd + Option + 0
17.	To remove outline border	Ctrl + Shift + _	Cmd + Option + Shift + 0
18.	To add an outline to the select cells	Ctrl + Shift + &	Cmd + Option + 0
19.	To move to the next cell	Tab	Tab
20.	To move to the previous cell	Shift + Tab	Shift + Tab
21.	To select all the cells on the right	Ctrl + Shift + Right arrow	Cmd + Shift + Right Arrow
22.	To select all the cells on the left	Ctrl + Shift + Left Arrow	Cmd + Shift + Left Arrow
23.	To select the column from the selected cell to the end of the table	Ctrl + Shift + Down Arrow	Cmd + Shift + Down Arrow
24.	To select all the cells above the selected cell	Ctrl + Shift + Up Arrow	Cmd + Shift + Up Arrow
25.	To select all the cells below the selected cell	Ctrl + Shift + Down Arrow	Cmd + Shift + Down Arrow

In addition to the above-mentioned cell formatting shortcuts, let’s look at a few more additional and advanced cell formatting Excel shortcuts, that might come handy. 

Other Excel Formulas to Comment and Insert Time, Date and More

We will learn how to add a comment to a cell. Comments are helpful when giving extra information about cell content. We will also learn how to find value and replace it with another value in the spreadsheet. After this, we will look into how to insert the current time, current date, activate a filter, and add a hyperlink to a cell. Finally, we will see how to apply a format to the data in a cell.

	Description	Windows Excel Shortcuts	MacOS Excel Shortcuts
26.	To add a comment to a cell	Shift + F2	Shift + F2
27.	To delete a cell comment	Shift + F10 + D	Cmd + Option + Shift + A
28.	To display find and replace	Ctrl + H	Cmd + F
29.	To activate the filter	Ctrl + Shift + L Alt + Down Arrow	Cmd + Shift + L
30.	To insert the current date	Ctrl + ;	Cmd + ;
31.	To insert current time	Ctrl + Shift + :	Cmd + Shift + ;
32.	To insert a hyperlink	Ctrl + k	Cmd + K
33.	To apply the currency format	Ctrl + Shift + $	Cmd + Shift + 4
34.	To apply the percent format	Ctrl + Shift + %	Cmd + Shift + %
35.	To go to the “Tell me what you want to do” box	Alt + Q	Cmd + Option + F

After working with cell formatting Excel shortcuts, the next step is to understand how to work with an entire row/column in Excel. 

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Row and Column Formatting Shortcut Keys

In this section, we’ll look at some critical row and column formatting shortcuts.

We will understand how to delete rows and columns, hide and unhide the selected rows and columns, and group and ungroup rows and columns.

	Description	Excel Shortcuts	MacOS Excel Shortcuts
36.	To select the entire row	Shift + Space	Shift + Space
37.	To select the entire column	Ctrl + Space	Cmd + Space
38.	To delete a column	Alt+H+D+C	Cmd + Option + -
39.	To delete a row	Shift + Space, Ctrl + -	Cmd + Option + -
40.	To hide selected row	Ctrl + 9	Cmd + Option + 9
41.	To unhide selected row	Ctrl + Shift + 9	Cmd + Shift + 9
42.	To hide a selected column	Ctrl + 0	Cmd + Option + 0
43.	To unhide a selected column	Ctrl + Shift + 0	Cmd + Shift + 0
44.	To group rows or columns	Alt + Shift + Right arrow	Cmd + Shift + K
45.	To ungroup rows or columns	Alt + Shift + Left arrow	Cmd + Shift + J

Now that we have looked at the different shortcut keys for formatting cells, rows, and columns, it is time to jump into understanding an advanced topic in Excel, i.e. dealing with pivot tables. Let’s look at the different shortcuts to summarize your data using a pivot table.

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Pivot Table Shortcut Keys

	Action	Windows Excel Shortcuts	MacOS Excel Shortcuts
46.	To group pivot table items	Alt + Shift + Right arrow	Cmd + Shift + G
47.	To ungroup pivot table items	Alt + Shift + Left arrow	Cmd + Shift + H
48.	To hide pivot table items	Ctrl + -	Cmd + Option + -
49.	To create a pivot chart on the same sheet	Alt + F1	Alt + F1
50.	To create a pivot chart on a new worksheet	F11	Cmd + Option + F1

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Conclusion

Excel shortcut keys will indeed help you build your reports and analysis faster and better. After reading this article, you would have understood the different types of Excel shortcuts related to the workbook, cell formatting, row and column formatting, and pivot tables. To kick-start your career in the data analysis field, enroll in Post Graduate Program In Data Analytics course today.

Have a look at the video below that explains worksheet-related shortcuts, row and column shortcuts, and pivot table shortcut keys.

Excel Shortcut FAQs

1. What are Excel shortcuts?

Excel shortcuts are keyboard combinations that allow you to perform tasks quickly and efficiently. They can save you a lot of time, especially if you work with large spreadsheets. For example, instead of clicking on the "Bold" button on the toolbar, you can press Ctrl+B to bold a cell.

2. Why are Excel shortcuts important?

Shortcuts are important in Excel because they can help you work more efficiently. By using shortcuts, you can save time and focus on other tasks. They can also help you avoid repetitive strain injuries, as you don't have to use the mouse as much.

3. What are some of the most common Excel shortcuts?

Here are some of the most common Excel shortcuts:

• Ctrl+C - Copy
• Ctrl+V - Paste
• Ctrl+Z - Undo
• Ctrl+Y - Redo
• F2 - Edit cell
• Ctrl+A - Select all
• Home - Move to the beginning of the worksheet
• End - Move to the end of the worksheet
• PgUp - Scroll up one page
• PgDn - Scroll down one page

4. Where can I find a list of Excel shortcuts?

There are many places where you can find a list of Excel shortcuts. One place is the Excel Help menu. Another place is the Microsoft Office website.

5. How can I create my own Excel shortcuts?

You can create your own Excel shortcuts by going to the File menu and selecting Options. Then, click on the Advanced tab and scroll down to the Keyboard shortcuts section. In this section, you can create new shortcuts by clicking on the New button and entering the shortcut key combination and the command that you want to assign it to.

6. How do I manage shortcuts in Excel?

To manage shortcuts in Excel, you can customize or modify existing shortcuts through the Excel Options menu. Simply go to the "Customize Ribbon" section and click on the "Keyboard Shortcuts" button to assign or change shortcuts according to your preference.

7. How many Excel shortcuts are there?

There are over 270 Excel shortcuts for both the keyboard and mouse, including shortcuts for the Windows, Mac, and Web versions of Excel. These shortcuts can help you navigate, format, and analyze data more efficiently.

8. What is the shortcut to copy selection in Excel?

The shortcut to copy a selection in Excel is Ctrl+C.

9. How can I undo the last action in Excel?

To undo the last action in Excel, you can use the shortcut Ctrl+Z.

10. What is the shortcut to redo the last action in Excel?

The shortcut to redo the last action in Excel is Ctrl+Y.